PORAC’s Budget Committee and financial team — Executive Committee Directors Barry Donelan, Randy Beintema, Anthony Sanders and Gary Moore, President Brian Marvel, Vice President Brent Meyer, Finance and Administrative Manager Kim Busman and I — have been busy through this budget cycle. The committee continued to focus on areas of the budget where we felt the organization could be more efficient. We have taken our fiduciary responsibility very seriously and are not afraid to ask tough questions or make adjustments to ensure the financial health of the organization. Our decisions are focused on doing what is best with your money. Therefore, some areas were targeted for potential cuts on the basis of whether PORAC is utilizing its money wisely and efficiently. We looked at areas where the budget could be streamlined, along with increasing efficiency and reducing potential unnecessary expenditures. This requires a paradigm shift away from the concept of “That is how we have always done it.”
“How we have always done it” could eventually become a costly venture for any organization. While PORAC is fiscally strong and can continue to sustain practices along the current lines, the real question should be “Why should we continue doing it that way, and is that based on best practices?” This year, the Committee took a serious look at items that are normally outside the overall budget and made a decision to bring them in-house. In doing so, we alleviated funds from other accounts, such as our PAC and PIC. This helps PORAC become a greater political powerhouse, especially in this post-Janus era.
Budget decisions are not evaluated in a vacuum, and those who are affected by them may feel that the changes are personal attacks. However, they are not made with ill will or for retribution, but rather to ensure that we are fulfilling our fiduciary responsibility for our members’ monies. If the organization can save a few hundreds or thousands of dollars by curtailing certain practices, we need to consider those changes. Over time, minor adjustments can add up to significant amounts that can be used to strengthen the organization’s financial footing or toward other projects. Nonetheless, it is important to keep the overall impact in mind and not just make budgetary changes because they save money.
On another note, remember that if you are on your POA or DSA’s board, you have a fiduciary responsibility to your members. Your members have elected you to keep their best interests in mind, especially when it comes to financial matters. If you fail in your responsibility, you are subject to legal ramifications. Please take your responsibility seriously, and make sure to review your POA or DSA’s financial statements, ask questions and ensure that there are checks and balances in place to avoid fraud and deception.
I am proud of the work being done by the Budget Committee and the rest of the PORAC financial team. Everyone is working diligently to ensure that PORAC is a force to be reckoned with, as well as protecting your money. I look forward to having the final draft of the 2019 budget for your review at Conference, along with the opportunity to provide you with additional insight on the positive work being accomplished by your PORAC financial team. I have made a commitment to being your “fiscal watchdog,” and I continue to stand by that commitment. PORAC has made great financial strides over the past several years, and we need to ensure that it continues to be financially strong through prudent fiscal management and oversight.